The Practice complies with the Data Protection and Access to Medical Records legislation. Identifiable information about you will only be shared with others in the following circumstances:
- To provide further medical treatment for you e.g. to and from district nurses and hospital services
- To help you benefit from other services e.g. from the social work department. This requires your consent
- When we have a duty to others e.g. in child protection cases
Emergency Care Summaries
Emergency care summaries (ECS) are copied from the practice computer system and stored electronically. This allows NHS staff to look at pertinent information when your GP surgery is closed. They must ask you if you agree to this BEFORE they look at your information.
The ECS contains the following:
- Your name
- Your date of birth
- The name of your GP surgery
- An identifying number (known as a CHI number)
- Information about medicines prescribed for you by your GP
- Any bad reactions you have had to medicines
As a patient, you are automatically enrolled in ECS unless you specifically ask not to be. Should you wish to opt out, please contact the Practice Manager. Anonymous patient information will also be used at local and national level to enable the Health Board and Government plan services e.g. for diabetic care. If you do NOT wish anonymous information about you to be used in such a way, please let us know.
Information on all our patients is held on computer by the practice. Under the Data Protection Act 1998 you may have access to this information. Your medical records are confidential and are only seen by members of the Primary Health Care team involved in your care. However, as a teaching and training Practice, there will be times when other professionals have access to your records. These include:
- Medical students - to support their learning
- Audit assistants or medical visitors – to ensure high standards of care are being maintained by the Practice
- Research assistants – as part of approved research projects.
Everyone with access to records is bound by the same rules of confidentiality as the Primary Health Care Team. You have the right to object in writing to such access and your objections will be respected except where access is essential to protect you or someone else from risk of serious harm or death.
No identifiable information will leave the Practice premises except when required for home visits by GP or nurse.
The practice is involved in training. You may find from time to time that the doctor you are seeing is consulting with a student present who will be either an under or post-graduate (i.e. newly qualified doctor). You may be asked for your consent to record your consultation either on audio or video tape. As part of the assessment for their final year in general practice fully qualified doctors use videos of consultations for training purposes. You will always be asked prior to any consultation and you will be at no disadvantage should you decline. You may also withdraw your consent after the consultation if you so wish and the recording will be erased. Videos are treated with the same level of confidentiality as medical records